Focus on Building Talent Solutions and Core Recruitment processes by outsourcing back office tasks
Recruitment firms are on a mission to create talent solutions that enhance the HR capabilities of businesses and create a workforce that unlocks the true potential of organisations.
However, the journey to a flawless recruitment strategy often comes with layers of administrative tasks. Dedicating your core focus to partnering with clients across different industries and crafting tailored recruitment solutions can be challenging while bogged down by time-consuming back-office processes.
Rather than investing valuable time in building various talent acquisition models to enhance your client delivery, you might be caught up in administrative work such as document formatting, researching, data mining etc.
Stop draining your resources on administrative work and start leveraging the benefits of our flexible resourcing options! Team SBA’s recruitment outsourcing solutions boost productivity and optimise your return on investment.
Recruitment Outsourcing What Back Office and Operational Processes Can Recruitment Firms Outsource?
Admin Management
Talent Sourcing
Marketing Management
Accounting Management
Admin Management Outsourcing
Outsource Recruitment Admin Management Tasks so your Core Team can concentrate on Revenue Generating Tasks.
CV formatting
Resume formatting can be a time-consuming administrative task that hinders your team's ability to focus on top-line recruitment strategies. Team SBA offers comprehensive CV formatting services, transforming raw CVs into professional and visually appealing resumes using industry-standard tools like Word, firm templates, and InDesign. By outsourcing this task to our skilled team, your in-house team can free up their time to focus on top-notch recruitment strategies and client-focused tasks.
Database and Portal Management
A well-maintained database is a valuable asset for every recruitment firm. Our recruitment outsourcing solutions are designed to assist you with various tasks like data cleansing, data updating, data mining etc. Team SBA specialises in helping recruitment firms with database and portal management tasks using industry-specific software. We take care of everything from candidate tagging and updating outdated CV data to eliminating duplicate profiles and posting jobs on multiple recruitment platforms. Need to segment your candidates into different categories? Our recruitment outsourcing team can be your data ninja, where we create the database to organise and categorise your candidate pool to meet your specific needs.
Candidate Report Creation
Our recruitment outsourcing team specialises in creating compelling candidate reports highlighting your candidates' strengths. We help you put your best candidates before your clients, showcasing their qualifications and suitability for the role. Our dedicated team will work closely with you to gather all relevant information and create candidate reports highlighting your candidate's qualifications, experience, and strengths. These reports can include information such as productive and non-productive working hours, manager approvals or rejections, and entry/exit times. We understand that each client and role being recruited is unique, and our team ensures that the candidate reports are tailored to meet the specific needs of your clients. No need to start from scratch - our reports give you a head start, saving you time and effort while delivering comprehensive assessments of candidate suitability.
Talent Sourcing
Outsource Talent Sourcing Tasks and optimise your business operations with our Recruitment Process Outsourcing Team
Market Mapping
Any recruitment agency must consider the importance of analysing the employment market and understanding the client’s employee landscape. This knowledge is crucial for identifying the available skills and talent in the market, allowing you to source top-tier candidates who meet your client’s requirements. Our outsourcing team will collaborate with your in-house team to provide comprehensive market research with vital insights into the talent landscape, competitor analysis, and talent market trends.
We map the talent market to identify niche job roles, the geographic distribution of candidates, skill requirements for future positions and competitive insights. This thorough research provides valuable information that enables you to anticipate market trends and efficiently source qualified candidates. You can proactively address talent gaps, make plans for future workforce requirements, and create a strong talent pipeline by solidly understanding the talent landscape.
Traditional talent search and Headhunting
Finding top-tier candidates is time-consuming, requiring a deep understanding of industry dynamics, extensive networks, and a discerning eye for exceptional talent. Team SBA’s back office solutions can assist you in conducting comprehensive searches to identify top-tier candidates for a vacancy, sourcing candidates through social networking platforms like Linkedin.
Accounting Outsourcing
As your Recruitment outsourcing partner, the accounting and finance experts at Team SBA are dedicated to alleviate the challenges faced by recruitment firms in managing their accounting processes. Our accounting team is well versed with cloud-based programs like Xero, MYOB, QuickBooks, etc., and provides comprehensive accounting services tailored specifically to your requirement.
Payroll Processing
Our team can assist you in setting up an efficient payroll system, ensuring accurate calculation of salaries, tax deductions, and other payroll components. We can also provide ongoing support, handling payroll processing and preparing payroll reports. For recruitment firms, Team SBA can extend to supporting your in-house payroll management. Our back office team’s expertise, customised solutions, and commitment to regulatory compliance ensure that your Firm’s payroll is managed efficiently and accurately, providing peace of mind and enabling you to focus on your core business objectives.
Bank Reconciliation and Monthly Reports
Accurate bank reconciliation is crucial for tracking financial transactions and clearly understanding your business’s Firm’s financial position. Our Back-office team will handle bank reconciliations for you, ensuring that all transactions are accurately recorded and balanced. Additionally, we provide comprehensive monthly reports that offer detailed insights into your Firm’s organisation’s financial performance, allowing you to make informed decisions and plan for the future.
Accounts Payable and Receivable Management
Managing accounts payable and receivable can be complex, requiring careful tracking of invoices, payments, and outstanding balances. Team SBA assists with accounts payable and receivable management, ensuring that invoices are processed accurately, expenses are tracked, and outstanding balances are monitored. This helps improve cash flow and reduces the risk of late payments or missed opportunities.
Outsource Recruitment Marketing Processes
In the digital-first era, your recruitment agency needs a marketing strategy that reflects its uniqueness. At SBA, our marketing team can help you implement various strategies across multiple social channels. We ensure that your Firm stands out and engages in meaningful conversations with your target audience.
Social Media Management
Our social media management experts are skilled in maximising your web presence through Facebook Marketing, Instagram Marketing, and LinkedIn, helping you reach and connect with a broader audience.
Graphic Design
With SBA's Graphic Design Services, we can create a visually attractive and consistent brand experience for your organisation. Compelling visuals are the foundation of an effective marketing strategy.
Website Management
Are you looking to enhance your online presence? Our team can develop websites ranging from campaign landing pages and microsites to global sites designed to support and amplify your marketing campaigns.
SEO
In addition, we understand the importance of search engine optimisation (SEO) for driving traffic and visibility to your website. Through keyword research, on-page optimisation, off-page optimisation, content creation, and technical SEO, we can improve your website's SEO performance and help you attract more qualified leads.
Team SBA has been supporting recruitment firms since 2012 and is intricately familiar with back-office processes for recruitment firms. We recognise the low margins of many recruitment firms and the opportunities and challenges presented by the volatile economic environment in a post-Covid world. We complement the organisation’s in-house team and develop long-term relationships with recruitment firms. Contact us to explore how your recruitment firm can benefit from SBA's back-office support services.
Our Process How does it work?
Here's what you can expect when you engage the SBA team.
STEP 1 Meeting
Exploratory meeting with SBA management to discuss requirements and identify areas for support
STEP 2 Dedicated Job e-mail
Our IT team will then create a dedicated email for your team to assign work and communicate directly with the relevant SBA team members.
STEP 3 Induction
We organise an induction session with yourself and your team to familiarise SBA with your workflow processes. This is done over Zoom/Go To Meeting.
STEP 4 Start Assigning Work
Individual team members can now use the job e-mail to assign jobs around the clock. Our team completes the work system and liaises with your team directly to address any queries.
STEP 5 Work Is Returned To In-house Team
Work is completed by SBA away team and relevant in-house team members are notified.
We are constantly reviewing our internal processes to help maximise process efficiency on work assigned.
Team SBA has deep experience in working with recruitment practices large and small and understands the recruitment industry jargon, practices and methodologies.
Enhance productivity and profitability and gain a critical competitive advantage by deploying Team SBA to complement your in-house team.
Contact Us
Get in touch to explore how SBA’s outsourcing solutions can complement your in-house team and expand your client service delivery options through flexible resourcing.
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+61 3 9863 8122
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Level 1/1 Queens Rd, Melbourne VIC 3004
